Services from the Main Office of the County Clerk:
The Main Office of the County Clerk provides a wide range of services to the public. From assisting patrons with a search, to preparing applications for a marriage license or birth certificate, our professional team of dependable clerks is ready to serve.
Vital Statistics – You may request copies of birth, marriage or death records. As West Virginia is not an open records state, restrictions apply on who may make requests.
General information is provided in a friendly and ready-to-assist manner. If our office cannot provide the information you seek, we will do our best to point you in the right direction. The County Clerk has a staff consisting of 14 professional clerks who are cross-trained to ensure the Clerk’s commitment to providing top-notch service to our community.
The Jefferson County Clerk's Office keeps official records of births that occur in Jefferson County. Our records date back to 1853.
In terms of obtaining vital records, West Virginia is not an "open record" state.
To obtain a birth certificate, you must:
Visit our office at:
Jefferson County Clerk's Office
100 E Washington St
Charles Town WV
Phone: (304) 728-3215
Hours: 9:00am to 5:00pm Monday-Friday
Write us to:
Jennifer S. Maghan
Jefferson County Clerk
Office of Vital Statistics
PO Box 208
Charles Town WV 25414
Please include the following items:
a photocopy of your photo identification (e.g., drivers license, state issued identification, etc.)
a check or money order of $5 payable to the Jefferson County Clerk
a self-addressed stamped envelope
Contact WV Department of Health and Human Resources:
350 Capitol St, Room 165
Charleston WV 25301-3701
Phone: (304) 558-2931
Fax: (304) 558-8001
Office Hours: 8:30am - 5:00pm EST Monday - Friday
Before getting married in West Virginia or Jefferson County, couples must obtain a marriage license together, in person, from the County Clerk's Office.
Under West Virginia law, only eligible persons can marry. Both the bride and groom must:
- not be blood relatives
- be 18 years of age or older
- be of the opposite sex
Individuals who reside out of state may not apply for a marriage license in West Virginia if such a marriage would not be legal in their home state.
If either the bride or groom resides in West Virginia, the couple must apply in the county where he/she resides, but may be married anywhere in the state.
Under state law, applicants who are 16 and 17 years old may obtain a marriage license with parental consent. If a court-appointed legal guardian is providing consent, a certified copy of the appointment is required. Either the parents or the legal guardians must provide a notarized affidavit of consent of the marriage at that time. Underage applicants must provide valid identification, and are subject to a three-day waiting period.
Applicants who are 16 or 17 must present a certified copy of their birth certificate.
In order to apply for a marriage license, couples must:
appear together at the Jefferson County Courthouse
fill out and sign a marriage license application
present valid identifications with proof of age
pay a $56 fee by cash or personal check
provide social security numbers
provide mothers' and fathers' full names at birth - first, middle and last - plus city and state, or foreign country, of their births
Applicants who have been previously married must provide the exact month, day and year that the previous marriage ended, and indicate whether it was by death, divorce or annulment.
Timelines and Restrictions
Marriage licenses are:
A couple may be married either by a minister that is registered in the State of West Virginia or a judicial judge. It is the couple’s responsibility to make these arrangements.
After the Marriage Ceremony
The individual(s) performing the ceremony must complete the marriage license and mail or deliver it to the Clerk’s Office.
For a fee of $5 per copy, you may obtain a copy of your marriage certificate at the County Clerk’s Office, or by mail by sending the fee with pertinent information to 100 E Washington St, Charles Town WV 25414.
Civil Ceremony in Jefferson County
A civil ceremony can be arranged, by appointment only, through the Jefferson County Family Court Judge.
The Honorable Judge David Greenberg
119 N George St
Charles Town WV 25414
Phone: (304) 724-6253, or
The Honorable Judge David Sanders
110 E Washington St
Charles Town WV 25414
Phone: (304) 728-3201
Religious OfficialsAll religious officials performing marriages in the State of West Virginia are required to file with the West Virginia Secretary of State’s Office. Registration packets can be obtained by calling the Secretary of State’s Office toll free at (866) 767-8683 or visiting their website at http://www.wvsos.com/
It is the responsibility of the religious official to keep a record of each marriage performed, which must be kept as a permanent record.
Acceptable Forms of Identification
To obtain certain vital records, you are required to submit one or more copies of ID. Any photo on an ID must match the face of the requesting individual.
ID required for obtaining vital statistics records:
unexpired or expired state issued driver’s license
US or foreign passport, visa, national identity cards issued by US government to foreign nationals
employment photo ID issued by the Federal, state or local government, including military or photo ID card from a government-sponsored program (NO business IDs, NO student IDs)
major credit card with a photo of the card holder.
If no photo ID is available, you may submit one of the following:
major credit card
motor vehicle registration card
state social services program card
current utility bill or pay stub with name and current address
signed affidavit attesting to the requesting person's identity by someone who is accompanying the requestor, and who does have an acceptable photo ID, along with a copy of that photo ID
The best online source of data for genealogical searches is the West Virginia State Government Archives and History home page, located at: http://www.wvculture.org/history/genealog.html.
Other Internet resources are WV Gen WEB Project and West Virginia University Libraries, West Virginia Collection.
The Church of Jesus Christ of Latter-Day Saints has compiled extensive genealogical records and may have useful information. This web site is located at http://www.lds.org/familyhistory/
As of 1/2/14: The County Clerk's Office no longer issues Hunting & Fishing Licenses. Information can be obtained from the following link.